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Procurement planning and implementation

Getting started

The following guides have been developed to help you get started. They are recommended reading for anyone new to procurement in the State sector.



Procurement planning

The following guides relate to procurement planning and explain the importance of Strategic Procurement Outlooks (SPOs) and Annual Procurement Plans (APPs). Agencies subject to the Mandatory Rules for Procurement are required to publish these documents. Other agencies are encouraged to prepare and publish these documents.


Often an essential part of procurement planning is the preparation of a robust business case. Treasury’s guidelines for Capital Proposals provide excellent guidance on business cases in general, as well as the specific requirements for major capital projects requiring Cabinet approval.

Treasury: Better Business Cases for Capital Proposals

SSC: Planning and managing for results

SSC: Factors for successful coordination – helping State agencies coordinate effectively


Good procurement practice

Agencies are encouraged to adopt good practice measures in their procurement activities. The following guides support good procurement practice and are recommended reading for anyone involved in State sector procurement.

OAG: Procurement Guidance for Public Entities

OAG: Public sector purchases, grants & gifts: Managing funding arrangements

SSC: Understanding the Drivers: Value for tax dollar spend Factsheet

Commerce Commission: Guidelines to recognise and deter bid rigging



Sustainable procurement

Sustainability is about meeting the needs of today, without compromising the ability of future generations to meet their needs. Sustainable procurement means that when buying goods or services agencies need to consider the social, environmental and economic impacts. Agencies are encouraged to consider how the information in the following guides can assist in their procurement activities.

MED: Category Reviews: Standard Guidelines & Targets [565 kB PDF]

MAF: NZ Timber & Wood Products Procurement Policy

APCC: Australia and New Zealand Government Framework for Sustainable Procurement


7 Guides to Sustainable Procurement



Category specific procurement

Certain types of procurement, for example public transport infrastructure and property services, have separate or additional requirements. These are listed in the following guides.

NZTA: Land Transport Management – Procurement Manual

DOL: Principles for the Property Services Industry

DOL: Construction Tendering Process: Health & Safety Guide

SSC: Guidance for Managing & Monitoring Major IT Projects

SSC/MoRST: Cabinet Guidelines for Intellectual Property from Public Service Research Contracts

The Treasury: Guidance for Public Private Partnerships in New Zealand

DPMC: Capital Asset Management – Expectations

OAG: Achieving Public Sector Outcomes with Private Sector Partners

NZCIC: Principles of Best Practice: Construction Procurement in New Zealand


Contracting with Non-Governmental Organisations (NGOs)

In recent years, more public attention has been focused on the effectiveness of government agencies’ funding arrangements with non-government organisations (NGOs). The following guidance is recommended reading for anyone involved in this type of activity.

The Treasury: Guidance for Contracting with NGOs

OAG: Principles to underpin management by Public entities of funding to NGOs

OAG: Managing Funding to NGOs

Office of Community & Voluntary Sector: Code of Funding Practice


Last updated 28 January 2014