Procurement planning and implementation
The following guides have been developed to help you get started. They are recommended reading for anyone new to procurement in the State sector.
- Procurement planning
- Good procurement practice
- Sustainable procurement
- Category specific procurement
- Contracting with Non-Governmental Organisations (NGOs)
The following guides relate to procurement planning and explain the importance of Strategic Procurement Outlooks (SPOs) and Annual Procurement Plans (APPs). Agencies subject to the Mandatory Rules for Procurement are required to publish these documents. Other agencies are encouraged to prepare and publish these documents.
- Annual Procurement Plans (APPs) [193 kB PDF]
- Strategic Procurement Outlooks (SPOs) [491 kB PDF]
- Quick Guide: Extended Procurement Forecast (Rule 18) [150 KB PDF]
Often an essential part of procurement planning is the preparation of a robust business case. Treasury’s guidelines for Capital Proposals provide excellent guidance on business cases in general, as well as the specific requirements for major capital projects requiring Cabinet approval.
Agencies are encouraged to adopt good practice measures in their procurement activities. The following guides support good procurement practice and are recommended reading for anyone involved in State sector procurement.
Sustainability is about meeting the needs of today, without compromising the ability of future generations to meet their needs. Sustainable procurement means that when buying goods or services agencies need to consider the social, environmental and economic impacts. Agencies are encouraged to consider how the information in the following guides can assist in their procurement activities.
7 Guides to Sustainable Procurement
- Guide 1: Identifying Sustainable Procurement Priorities [345 kB PDF]
- Guide 2: Identifying Needs and Assess Risk [343 kB PDF]
- Guide 3: Evaluate and Select Suppliers [291 kB PDF]
- Guide 4: Define Specifications and Invite Tenders [303 kB PDF]
- Guide 5: Evaluate Suppliers and Award [319 kB PDF]
- Guide 6: Audit and Improve Suppliers [316 kB PDF]
- Guide 7: Manage the Contract and Disposal Route [296 kB PDF]
Certain types of procurement, for example public transport infrastructure and property services, have separate or additional requirements. These are listed in the following guides.
In recent years, more public attention has been focused on the effectiveness of government agencies’ funding arrangements with non-government organisations (NGOs). The following guidance is recommended reading for anyone involved in this type of activity.