Governance

The activities of Government Procurement Solutions - the team behind the Reform Programme - are overseen by a multi-tier governance structure.

At the highest level, Cabinet’s Expenditure Control Committee scrutinises and directs the activities of the Reform Programme. A number of governance groups, each with its own focus and representation, then provide governance and input to the programme at a range of levels.

Expenditure Control Committee (Cabinet)

The activities of the Government Procurement Reform Programme are mandated by the Cabinet’s Expenditure Control Committee (ECC), and monitored through a six-monthly report back process.

The Strategy Group

The Strategy Group, comprising senior executives from business and public sector agencies, has oversight of the Government Procurement Reform Programme from both a public and private sector perspective. Acting as a sounding board, this group provides significant value through robust challenge of the Reform programme’s priorities.

To protect the group’s private sector members from any actual or perceived conflicts of interest, with regard to the development of the All-of-Government (AoG) contracts, only high level oversight of contract activities is shared with the group.

The Procurement Reform Group (PRG)

Input to the Reform Programme from agencies is needed on two levels: technical procurement advice/input to policy and capability development activities and to commercial procurement deals.

The PRG, comprising senior public sector procurers, fulfils this governance function. The Chair of the Procurement Reform Group is independent of MBIE and has membership of the Strategy Group, to ensure linkages between these two groups are maintained.

Client Advisory Groups (CAG)

To support each AoG contract, a specific Client Advisory Group (CAG) is established to provide client input to the contract development – ensuring agency needs are met. These Client Advisory Groups (CAGs) typically continue to operate once the AoG contract is in place and involve regular input from the successful suppliers.

The attached diagram illustrates the governance arrangements that are in place to support the Government Procurement Reform Programme from 2011.

Government Procurement Reform Governance Structure [114 kB PDF]

The initial structure, designed to support the development phase of the Reform, was reviewed at the end of 2010 and updated to support implementation and embedding of Reform initiatives.

As a result, the Cost Savings and Procurement Technical Advisory Groups have been replace by the Procurement Reform Group (PRG). 

Terms of Reference for Governance Groups

• Procurement Reform Group - DRAFT Terms of Reference [291 kb PDF]
• Strategy Group Terms of Reference [196 kB PDF]
• Business Reference Group (BRG) Terms of Reference [96 kB PDF]
• Client Advisory Group IT Equipment Terms of Reference [93 kB PDF]
• Client Advisory Group Passenger Vehicles & Stationery Terms of Reference [93 kB PDF]