Paying team members a bonus can be a good way to reward outstanding performance and motivate your team. Here’s a practical guide to help you get the tax right on any lump sum bonuses you make to staff.
Lump sum payments include:
Overtime or any regular payments are not considered lump sum payments.
Follow these steps to work out the PAYE rate to use for a lump sum payment:
|Income bracket||PAYE rate to use (including ACC earners' levy)|
|$14,000 or less||11.89%|
|$14,001 to $48,000||18.89%|
|$48,001 to $70,000||31.39%|
|Greater than $70,000, but less than the ACC earners' levy maximum threshold of $124,053 (for the 2018 tax year)||34.39%|
|Greater than $124,053||33% (excludes ACC)|
You can use the PAYE rate of 34.39 cents in the dollar if the employee asks you to.
You also need to calculate student loan repayments, KiwiSaver deductions and employer contributions on lump sum payments, if applicable.
ACC earners' levy should only be applied to earnings below the threshold of $124,053.
But you don't deduct the ACC levy from:
In these cases, you'll need to reduce the above rates by 1.39%. Redundancy payments and retiring allowances are exempt from KiwiSaver employee deductions and employer contributions.
Secondary tax codes are used by people with more than one source of income, eg for a second job, or for a part-time job if they also receive an income-tested benefit.
If your employee uses a secondary tax code:
|Tax code||Low threshold amount|
|S or S SL||$14,001|
|SH or SH SL||$48,001|
|ST or ST SL||$70,001|
Jay has a second job and uses the ST tax code. Her secondary employer wants to pay her a one-off bonus of $20,000. In the last four weeks Jay has earned $2,695 from her second job.
Following steps one to five, Jay's employer can work out the amount of PAYE on her $20,000 bonus:
Annualised income ($2,695 × 13)
Plus low threshold amount (from ST tax code)
Equals annual income
Jay's employer continues working out the PAYE like this:
|Type of deduction||Calculation||Result|
|PAYE on bonus||$20,000 × 34.39%||$6,878.00|
|Extra pay not liable for ACC earners' levy||$125,036 – $124,053||$983|
|ACC earners’ levy on amount not liable||$983 × 1.39%||$13.66|
|PAYE applied to bonus (full PAYE on bonus minus ACC on amount not liable)||$6,878 – 13.66||$6,864.34|
So Jay will receive $20,000 minus $6,864.34 — that’s $13,135.66 paid into her bank account.