When an employee resigns Ina rīhaina tētahi kaimahi

An employee’s resignation – the step-by-step process

1. Step01

   Your employee resigns

   Any employee can resign at any time. If they resign verbally first, they need to follow it up with a resignation letter stating their last day of employment with you. They must give you at least the amount of notice stated in their employment contract.
   If an employee leaves without giving notice, you don’t have to pay them beyond their last actual working day.

   Ending employmentEmployment New Zealand
2. Step02

   Check their employment agreement

   Make sure they’ve given you as much notice as they need to do. If they give more notice than required, you have to accept, and you can’t try to make them give more than the minimum. If you do, you could face a personal grievance case.

   Your checklist for when an employee leaves
3. Step03

   Confirm their resignation in writing

   Give your employee a letter to confirm their resignation, with details including:

   • the date
   • confirmation of the notice period
   • that the resignation is voluntary.

   You can also thank them for their service to the company, and wish them well with their future plans. Make sure you include a copy of this letter in your employee’s file.

   Giving noticeEmployment New Zealand
4. Step04

   Prepare for their departure

   Complete the employee exit checklist to make sure you’ve done everything you need to do.