Applications for the R&D Experience Grant will open at 9am, Monday 13 July 2026.
Understanding the grant
The grant helps you pay for a short-term intern studying science, technology, engineering, design or business. You give them exposure to R&D work that’s relevant to their degree, and they give you new ways of looking at your R&D challenge.
Having a funded intern:
- gives you access to curious minds to help you quickly develop products or services
- provides students with the living wage while they gain knowledge and see how R&D is used by businesses.
How it works
- You apply for the grant using the Innovation Services online portal.
- You don’t need to recruit a student before you apply.
- If successful, you sign a funding agreement with MBIE.
- You recruit a suitable student for a 10-week internship. It can start once your application is approved, must begin before 1 December of the current year, and must completed by 31 March the following year.
- You employ the student full time, for a minimum of 30hours a week for 10 weeks.
- The student works at your business, not at university or at home.
- Reimbursement is made at the end of the internship; you submit one report for all student/s using the Innovation Services online portal
- You can keep employing the student after the internship ends but you don’t have to.
Funding
Innovation Services funds up to $11,960 plus GST, for up to 400 hours of full-time work. This is a minimum of 30 hours a week, over 10 weeks.
Once employed, the student must:
- be on your company payroll for as a PAYE employee
- be paid at least $29.90 per hour
- work full time as a paid employee
- work on a defined R&D project that exposes them to technical work relevant to their qualification.
Who can apply
Your business must be one of the following:
- a company incorporated and registered in New Zealand
- a registered limited partnership
- a Māori incorporation or a trust or a similar organisation managing Māori assets under multiple ownership.
You’ll also need to show that your business:
- has enough money to keep running for at least the next six to 12 months
- employs at least one R&D full time equivalent (FTE)
- has an active R&D programme, with an R&D budget and technical R&D staff
- has worked on R&D in the previous year and has an R&D plan for the coming year.
If your business is part of a group
You can apply if your business is grouped. For example, if it is a sister company, or a parent or subsidiary of another company. You apply for the student your business will employ and sign a funding agreement. Your business employs the student and you are reimbursed, not the group.
Ineligible entities
The following entity types are not eligible to apply. You also need to confirm your company is not owned or controlled by certain entity types.
These entities cannot apply:
- Sole traders
- Charitable trusts
- Partnership
- Joint ventures
- Look through companies
- Trusts, other than a Māori Trust listed under ‘Make sure your business can apply’ above
- A company that was incorporated in another country but is registered to do business in New Zealand.
Your company must not be owned or controlled by any of the following:
- Local authority and local regional promotions bodies
- Government departments or agencies
- State-owned enterprises
- Public Finance Act 1989 Schedule 4A companies
- Crown entities
- Crown Research Institute
- Tertiary Education Organisations including any that are foreign owned
- Entities controlled by any of the above – control means 50% or more ownership
How to find a student
If you’re not sure how to look for a student, consider advertising on internship websites and student job boards. You can also advertise roles as you would normally, including on your website, national job sites and through social media.
If you’re looking for a student from a specific course, or with a specific type of knowledge, you can talk to individual departments or staff at universities and other tertiary education institutions.
Engineering, technology and science interns often work directly on R&D projects. Design and business students may contribute differently, but will still directly support it.
For example:
- A design student uses focus groups to identify customers’ unmet needs.
- A business student analyses markets to determine the value of product features across market sectors.
Check if the student is eligible
You don’t need to find a student until your application is approved, but it helps to know what to look for.
The student must be:
- studying, or have studied, an undergraduate or postgraduate qualification at NZQA level 6-10
- studying, or have studied, science, technology, engineering, design or business at a New Zealand tertiary education institute.
If they’ve finished studying, their final semester should have ended within the last 12 months. When you apply for reimbursement, you’ll need to provide evidence of the student's eligibility.
If the student has worked for you before, you can still hire them if:
- they are legally allowed to work in New Zealand
- their job was part-time or temporary
- they have only held one R&D Experience Grant internship with your business.
Students can have multiple R&D Experience internships while they study, but only two with the same business, and only one per funding round.
If you need more than one student
You can get multiple grants and students depending on the size and capability of your R&D team. You can apply for one student for every two R&D full-time equivalents (FTEs) in your team, up to 10 students.
For example, you can apply for:
- one project per student
- multiple students for a single project
- multiple projects per student.
If you have only one R&D FTE, you can apply for one student. If your R&D team is large enough, you can employ up to 10 students under an Experience Grant as well as, as well as up to 10 students under the R&D Career grant.
Example one: when you can apply for more students
You have 10 R&D FTEs and three additional employees supported by R&D Career Grants. You can have up to five total students supported by our grants, so you can apply for two additional students.
Example two: when you can’t apply for more students
You have 12 R&D FTEs and 6 R&D Experience Grant students. You can’t apply for more student grants at this time. You can apply for another grant one month before the current grant ends.
For example, if your current funding agreement ends on 31 March, you can apply from 1 March for a new grant that starts 1 April.
How to apply
- Step1
New customer or have questions? Talk to Innovation Services
If you do not currently have access to our Innovation Services online grants portal, or are unsure of your eligibility, contact our Innovation Services team before applying.
Our Navigators and Funding Engagement Specialists (FES) will help confirm whether your business is eligible and provide access to the portal.
If you already have access, you will be able to get started straight away while the grant is open, so skip to step two.
- Step2
- Step3
- Step4
- Step5
Submit your application online
Log into the Innovation Services online grants portal – only one person can log in per application. Copy your completed template answers into the portal and upload any documents that are required. Once you submit your application, you’ll receive email confirmation.
- Step6
Provide more information if needed
Innovation Services will contact you if you need to supply more information.
- Step7
Receive your application outcome
You’ll get an email to let you know the outcome. If approved, you’ll sign a funding agreement with MBIE.
What you'll need to provide
Innovation Services needs to know details about your business, including:
- business name
- business address
- NZBN
- New Zealand business bank account details for reimbursement
- ANZSIC details
- a key contact person
- information about what kind of business it is, what it does, background and compliance
- information about the previous year’s R&D activities and an R&D plan for the upcoming year
- financial evidence for the last two years and that it has enough money to keep running for at least the next six to 12 months — a cashflow template is in the Innovation Services online portal
- if your business has any issues that could harm the reputation of MBIE or its R&D programme.
You’ll also need to provide information about your R&D project, including:
- project title, start and end dates
- number of full-time R&D employees
- total funding you’re asking for.
You’ll need to provide details about the students you’re applying for, including:
- the number of students you’re applying for
- the R&D work they’ll be exposed to
- how they’ll benefit your business
- who will mentor them
- a professional development plan for each student.
Conditions you need to meet
You’ll need to confirm you’ll:
- employ the student full time on your payroll, paying at least $29.90 per hour for up to up to 400 hours
- provide payslips and evidence of student eligibility when you claim reimbursement.
You’ll also need to confirm you understand that:
- you’re responsible for all tax, annual leave, KiwiSaver employer contributions, ACC, recruitment fees and other levies relating to the student’s employment
- the student needs to work at your business, not at home or at university
- you may not be reimbursed if you don’t meet terms and conditions.
How to get reimbursed
At the end of the internship, use the Innovation Services online portal to create a final report for reimbursement of students wages. You will need to upload evidence of student eligibility, payslips for full 10-week period of employment and your invoice for payment. Innovation Services will then reimburse your student’s wages.
You’ll need to provide the student’s:
- full legal name
- email address
- qualification level
- year of study – for example, second year
- university
- area of study and course name.
You’ll also need to provide one of the following that shows the student’s name, course, university logo or URL and academic year:
- confirmation of enrolment
- copy of official transcript
- copy of unofficial (internal) transcript
- copy of fees invoice
- link to My eQuals platform or university website.
Contact Innovation Services if the student stops working for you, or if something else changes. Innovation Services will look at how that affects the grant and talk to you about it.
Connect with Innovation Services
Download student eligibility documentation requirements guide
Describing R&D in your application
When you apply, you’ll need to describe the previous year’s R&D activities and what you have planned for R&D in the coming year.
Make sure what you’re doing fits the R&D definition.
Some supporting activities may qualify as R&D if they are key to your planned R&D work. For example:
- writing specialised software to monitor R&D results
- designing and producing testing or analysis equipment
- routine crop management of plants for core R&D activity
- documenting results for internal approval
- disassembling testing equipment or prototypes and disposing of waste.
Activities on this list are not usually eligible unless they are essential for your R&D:
- market research, testing, development, or sales promotion
- reproducing existing products or processes from examination or public information
- minor adaptations or improvements to existing offerings
- data mapping or migration testing
- research in social sciences, arts, or humanities
- cosmetic or stylistic changes
- bug, beta, system requirement, user acceptance, or data integrity testing
- comparing already proven algorithms
- testing security protocols to uncover flaws
- converting or integrating systems onto new software platforms
- routine data operations or presentation
- writing test results, analysis, or maintaining R&D documentation.
Contact Innovation Services
If you’ve had a grant with Innovation Services before, talk to your Funding Engagement Specialist. Otherwise, use the link below to get in touch.
If you’re a student with concerns about the grant or project, try talking to your employer first. You can also contact Innovation Services directly.
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