When an employee applies for parental leave, you must:

• let them know what their parental leave entitlements are
• approve or decline their request within 21 days
• confirm the leave arrangements in writing.

Once you know how long they intend to be gone, you can consider how you’ll fill their position.

You can hire someone on a fixed-term agreement to cover for parental leave, or you might want to hire a contractor.

Employer responsibilities on parental leave(external link) — Employment New Zealand

You can’t decline parental leave requests, but you can decline to hold a key position open if:

• your employee will be gone longer than four weeks, and
• you can prove the position is crucial to your business, and
• you can prove it’s not possible to find a short-term replacement for your employee.

A key position is decided by you based on the size of your business or organisation and the training period or skill required in your job. Employment New Zealand has more information on key positions.

Jobs defined as key positions(external link) — Employment New Zealand

If an employee or their partner is having a baby or taking permanent responsibility for the care of a child under six, they might be entitled to parental leave.

Employees who:

• will be the primary carer of a child born or who has come into their care; and
• have worked for you for at least an average of 10 hours a week for 12 months or more just before the expected birth of the child, or the date they’ll take over the care of the child.

are entitled to:

• 52 weeks of unpaid parental leave
• 26 weeks of government-funded parental leave payments.

Employees who:

• will be the primary carer of a child born or who has come into their care; and
• have worked for you for at least an average of 10 hours a week for six months or more just before the expected birth of the child, or date they’ll take over the care of the child,

are entitled to:

• 26 weeks of unpaid parental leave
• 26 weeks of government-funded parental leave payments.

Your employee can visit Employment New Zealand’s website to see if they are eligible for payments. They can apply for payments through Inland Revenue.

Who can get parental leave payments(external link) — Employment New Zealand

Paid parental leave(external link) — Inland Revenue

Employees able to get parental leave payments can choose to first use other types of paid leave they're entitled to, for example:

• annual leave
• alternative days
• special leave
• time off in lieu.

They can choose to start their parental leave payment period after they have taken other types of paid leave — even if this is after the child's arrival.

If the birth mother is eligible for primary carer leave, then she will remain eligible regardless of whether the baby unfortunately dies before or after birth.

Find out about types of parental leave from Employment New Zealand.

Types of parental leave(external link) — Employment New Zealand

Workers who aren't eligible

Employees who don’t meet the criteria for parental leave, for example, if they have worked for you for less than six months or haven’t done an average of 10 hours a week, are not entitled to any parental leave.

But if they meet the parental leave payment threshold test and will be the primary carer of the child, they might apply for negotiated carer leave so they can receive parental leave payments.

You don’t have to agree, but you must reply as soon as possible and within one month. If you say no, you must tell them on what grounds you refused and why those grounds apply.

Parental leave eligibility(external link) — Employment New Zealand

Parental leave can be taken by one parent or split between them, as long as they’re both eligible. Primary carer leave can start up to six weeks before the expected date of the child's arrival — or earlier if:

• agreed by the employee and employer
• directed by a doctor or midwife
• it becomes too hard for a pregnant employee to do their job safely or adequately and no other suitable work is available at an earlier date specified by the employer.

Special leave for pregnant employees

Pregnant employees can also take 10 days of unpaid special leave for things like doctor’s appointments and antenatal classes, before taking primary carer leave.

Partner’s leave

Fathers or partners are entitled to:

• one week of unpaid leave if they’ve worked for you for six months for at least an average of 10 hours a week, or
• two weeks of unpaid leave if they’ve worked for you for 12 months for at least an average of 10 hours a week.

They can take this leave between 21 days before the expected birth, or the date their partner intends to become the primary carer, and 21 days after, unless you agree otherwise. This leave is in addition to any other parental leave they’re sharing with their partner.

Your employee needs to let you know at least 21 days before the end of their leave whether or not they’re going to return to work.

If an employee isn’t sure about coming back to work, you could:

• consider a flexible work arrangement, for example, job sharing, to help keep valuable experience within your company
• offer an incentive to encourage them to return, for example, a cash bonus after they have been back at work for a set period of time.

Parental leave(external link) — Employment New Zealand

Flexible working arrangements